Most of the time I deliver finished photos and videos to my clients via digital download. It’s quick, easy and saves me time and money by avoiding the hassle of uploading files to a physical storage device and sending it in the mail.

If you want to use the USB drive on your Mac computer only, formatting it to be entirely Mac compatible file system is highly recommended, such as HFS+ file system. If you want to use the drive between a Windows and Mac machine, you can format it to FAT32. You can follow the steps as below to format USB drive to HFS+ or FAT32 in Mac. Jul 20, 2018 Insert the flash drive or hard drive you want to format for Windows compatibility. Go to the Applications folder on your Mac’s hard drive, then go to the Utilities folder, and launch Disk Utility. Select the drive you want to format. Warning: the following steps will delete any info you currently have on the drive. Every newer file system handily whips FAT32 in the file size department, allowing for sometimes ridiculously large files. And when you look at volume size limits, FAT32 still lets you format volumes up to 8 TB, which is more than enough for a USB drive. Other files systems allow volume sizes all the way up into the exobyte and zetabyte range. Dec 13, 2019 Format USB Drive in Windows. The below steps for formatting external drive is for Windows 10 and also works the same with an old version of Windows. To format your external drive hard drive in Windows to use on Mac and PC platforms, first plug-in your drive with a Windows machine. Time Machine is a built-in feature of Mac that backs up your files to an external storage device such as your flash drive. Free up space in your flash drive. USB drives have limited memory space.

However, it is occasionally necessary to copy photography and videos to a USB flash drive for delivery to a client (some clients don’t have reliable high speed internet, some want a physical product, some don’t have a reliable PC and some are just not tech savvy enough to figure out how to download a large number of files from a link).

One issue that I have started to run into – especially with longer or 4K video – is transferring files larger than 4 GB to a USB flash drive.

Fortunately, the solution is relatively easy – here is how to copy files larger than 4 GB to a USB flash drive, memory card or other FAT32 storage device.

The Problem

Most USB flash drives (and memory cards) come pre-formatted with the FAT32 file system. While this is fine for day to day use, one key limitation of the FAT32 file system is that you cannot save individual files that are over 4GB in size.

Back in 1995 when the FAT32 file system was introduced, this wasn’t much of a problem – nobody had 4GB files! However, with 4K video, longer HD videos or ProRes / DNxHD video clips, exceeding that 4GB file size limit isn’t too hard to do.

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If you try to copy a file that is larger than 4GB to a USB flash drive with the default FAT32 file system, you will get an error saying that there is not enough space to copy the file (even if its say a 6GB file being copied onto a 64GB USB flash drive with lots of room to spare).

The Solution

To solve this problem, all you need to do is format your USB flash drive with the exFAT file system.

exFAT has no file size limitations and is compatible across most modern devices including both Windows and macOS (although there may be some compatibility issues with older devices).

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To format your USB flash drive with the exFAT file system: select the USB drive you want to format from your file explorer, right click and select “Format”, then in the format dialogue, choose exFAT under the File System drop down menu.

Warning! This will delete everything on the drive you are formatting, so make sure you have selected the correct drive and that you don’t have any critical data saved that you don’t want to lose.

If you are working in a strictly Windows environment, you could also format your USB drive to NTFS, but exFAT is more compatible across platforms and is specifically optimized for flash drives.

If you’re interested, here is a great article that explains the difference between FAT32, exFAT and NTFS.

If you have an external hard drive or USB flash drive that you’d like to use on both Macs and Windows PCs, choosing the right file system to format the drive can be confusing. Learn a few ways to make your drive Mac and PC friendly.

Need to access or transfer files between Mac and PC? As simple as this task sounds, it’s not very straightforward for inexperienced users. Since Mac OS X and Windows use totally different file systems, the way a drive is formatted can determine what type of computer it will work with. In fact, there are four ways you can format an external or USB flash drive to achieve varying degrees of compatibility between Macs and PCs. Let’s take a look at them:

HFS+

Mac OS X’s native file system is HFS+ (also known as Mac OS Extended), and it’s the only one that works with Time Machine. But while HFS+ is the best way to format drives for use on Macs, Windows does not support it. If you’re only going to be using your external or USB flash drive with certain PCs – such as at home or the office – you might be interested in a program called MacDrive. When you install MacDrive on a Windows PC, it will be able to seamlessly read & write to HFS+ drives. This isn’t a good solution if you need your drive to work on any PC without installing software, though.

NTFS

The native Windows file system is NTFS, which is only partially compatible with Mac OS X. Macs can read files on NTFS drives, but it cannot write to them. So if you need to get files from a PC to your Mac, NTFS is a decent option. However, you won’t be able to move files in the other direction, from Mac to PC.

FAT32

The most universally supported way to format your drive is with the FAT32 file system. It works with all versions of Mac OS X and Windows. Case closed, right? Well, not so fast. Unfortunately, FAT32 is a very old file system and has some technical limitations. For example, you cannot save files that are larger than 4GB on a FAT32-formatted drive. This is a deal-breaker if you work with huge files. The other limitation is the total size of the partition. If you format your FAT32 drive in Windows, the drive partition cannot be larger than 32GB. If you format it from a Mac running 10.7 Lion, the drive partition can be up to 2TB. Much better, except for that pesky 4GB limit.

exFAT

The exFAT file system eliminates the two major deficiencies of FAT32: the largest partition and file sizes it supports are virtually unlimited by today’s standards. Awesome, it’s perfect! Almost… since exFAT is fairly new, it isn’t compatible with older Macs and PCs. Any Mac running 10.6.5 (Snow Leopard) or 10.7 (Lion) supports exFAT, while PCs running Windows XP SP3, Windows Vista SP1, and Windows 7 are compatible. If you know you’ll be using computers running updated versions of these operating systems, exFAT is the clear best choice.

Format a drive using Disk Utility on a Mac

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1. Launch Disk Utility (Applications > Utilities).
2. Select your external hard drive or USB flash drive from the list on the left.
3. Click on the Erase tab. Select the format – Mac OS Extended (HFS+), MS-DOS (FAT32), or exFAT – then name the drive.
4. Click the Erase button and the drive will start formatting. Be aware that formatting a drive deletes all of the files on it, so back up anything important before completing this step.

Format a drive using Windows

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1. Go to Computer (or My Computer in Windows XP).
2. Select your drive from the list and right-click on it. Choose Format from the contextual menu.
3. A window will pop up where you can choose the format – NTFS, FAT32, or exFAT. Make sure the allocation unit size is set to default and type in a volume label.
4. Click Start to format the drive.